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NSF TRAVEL GUIDELINES

For prompt reimbursement, keep all receipts, airline boarding passes, invoices, and flight itineraries. All receipts, invoices, and itineraries must show a paid or zero balance. If paying with credit card, the card must correspond to the attendee's name.

NSF will cover the following expenses with receipts/paid invoices:

  • Lowest cost coach airfare to the conference
  • Ground transportation to/from the airport
  • Gas or mileage for driving to/from conference (Standard mileage rate of 55 cents approved by US Treasury Department)
  • Meals while traveling to/from the conference

Click here to download a W-9 form, which you must complete and submit with all receipts and paid invoices to:

Attn: Helen Roque
H-STAR Administration
Stanford University
Cordura Hall
210 Panama Street
Stanford, CA 94305-4115

Your reimbursement will be processed in 2 to 4 weeks.

Please contact Vanessa Vega at vvega500@stanford.edu if you have questions about NSF's travel guidelines.